Space & Treasure Coast Edition
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Exhibitor Q & A

What is the Healthy Living Expo?
When is the Healthy Living Expo?
What is the admission cost?
Where is the Healthy Living Expo?
Where can I park?
Where can I unload?
Where do I check in?
Will food be available at the Healthy Living Expo?
Can I sell products at the Healthy Living Expo?
How many people may I bring?
When can I set up my exhibit booth?
Is Electricity Available?
May I use special lighting or sound?
May I distribute my fliers and business information?
May I give away a door prize?
What if I have special set-up requirements?
May I have food at my table?
How will people learn about the Healthy Living Expo?

What if I know someone who wants to attend the expo?
What if I still have a question?

New to exhibiting? Read our tips for exhibiting success.

Exhibitor Questions & Answers

What is the Healthy Living Expo?
The expo is designed to increase the community’s awareness and knowledge of integrative healthcare through an offering of presentations, hands-on workshops, and an exhibit hall. It also highlights fitness, products, services and environmental choices for a healthy planet.

When is the Healthy Living Expo?
The expo will take place on Sunday, March 26, 2017. The exhibit hall opens at 10:30am. Workshops will be ongoing throughout the day from 11am-5pm and the exhibit hall and expo will close promptly at 5pm. Each Exhibitor must keep at least one attendant in their booth during all show hours. Move out may begin at 5pm at the end of the show. Please respect the integrity of the show and afternoon attendees by waiting until 5pm to begin packing.

What is the admission cost?
Admission is FREE for attendees.

Where is the Healthy Living Expo?
The expo will take place at the FIT Clemente Center, 150 West University Blvd., Melbourne 32901. Take HWY 192 Exit off I-95 go east on 192/New Haven to Babcock (at stoplight). Turn right, Florida Institute of Technology is on the right side about 1 mile. After turning right onto University Dr. The Clemente center will be on your left – only about 1 block.

From the North: From I-95 take Exit 180 (HWY 192). Travel east approx. 8 miles, over causeway bridge to SR A1A. Go right (south) on A1A to Hotel on left about 0.5 Mile.

From the South: From I-95 take Exit 180 (HWY 192) east approx. 8 miles (over causeway bridge) to SR A1A. Go left (north) on A1A to Hotel on right about 2.5 miles.

From the West / Orlando Airport: Take SR 528 (the Beeline) east to I-95 South. Take Exit 183 (518 Eau Gallie Blvd.). Travel east approx. 8 miles, over causeway bridge to SR A1A. Go right (south) on A1A to Hotel on left about 0.5 Mile.

From Melbourne Airport: Go left out of Airport on NASA Blvd to US 1. Go left (north) on US 1 to SR 518 Eau Gallie Blvd. and go right (east) over causeway to A1A. Go right (south) on A1A to Hotel on left about 0.5 Mile.

Where can I park?
Free parking is available in the Clemente Center lots. After you unload, you will be directed by volunteers to the exhibitor parking area. This will leave the main lot available for your customers, the attendees. The university has ample parking if we all work together ensuring our attendees have a pleasurable experience.
 

.Where do I unload?
You may pull behind the Clemente center to unload, however due to the narrow roadway you may not leave your car unattended. We will have volunteers with dollies available on Sunday morning to help with unloading and deliver your supplies to your booth. If you want to accompany your belongings to your booth you will need someone to remain with the car. As there will be many exhibitors needing to unload at the same time, your help, patience and cooperation is appreciated. Arriving as early as possible allows us all ample time to get set up and work out any last minute details.

If you prefer to unload from the front of the facility please park in the designated parking spots, we will have a volunteer directing you. Once you have taken your belonging to your booth you must relocate your car to the exhibitor lot before setting up. If set-up changes we will let you know. Please add us to your contact list as many important exhibitor details are emailed.

Click here for an unloading map

Where do I check-in?
Once you have unloaded and parked your car in the exhibitor lot, please stop at the exhibitor check-in/information table in the lobby to let us know you have arrived. If you find you need additional supplies or have questions we will happy to help you - please direct all requests to this location. You will find your badges and exhibitor information in your booth when you arrive. Please order electricity, extra tables & chairs in advance

Will food be available at the Healthy Living Expo?
The Clemente Center has an excellent café that will be open to serve the expo. Starbucks, coffee, smoothies, flat bread pizzas, wraps, many other delicious options will be available for purchase throughout the day. In addition to the cafe' there is also a dining hall within walking distance to the venue.

Can I sell products at the Healthy Living Expo?
YES! We are looking forward to a wide variety of quality products. While you may sell products at the expo, you will not be permitted to engage in recruiting for business opportunities.

How many people may I bring?
You may have up to 4 people per booth, 2 people per half booths  The names of all exhibitors need to be registered in advance. In order to admit them as exhibitors in your space all names must be provided by March 3rd..

When can I set up my exhibit booth?
You may begin setting-up your booth at 7:30am on Sunday morning. Please arrive on time and sign in no later than 9:30am because the expo and exhibit hall will open promptly at 10:30am. Your table must be set up and ready by 10am.

Regular exhibit booths are 8 x 10 pipe and drape with 6ft skirted table and 2 chairs.

Half booths are 8 x 6 pipe and drape with 4ft skirted table and 2 chairs.

In the event the Exhibitor is a late (after 9:30am for Sunday setup exhibitors or no show the Expo may sell the exhibit space to Wait-List Exhibitors. The Exhibitors fees are non-refundable. Keep the expo number handy in case of emergency.

Is Electricity Available?
Electricity is available for a fee of $35 and must be ordered in advance. Please advise us on what type of equipment will be using the electricity so we may ensure you have the proper amount. Failure to notify us of the type of equipment can cause power issues for all exhibitors connected. It is important for you to provide us this information.

May I use special lighting or sound?
Exhibits which include the operation of musical instruments, radios, sound projection equipment, public address systems, or any noise making machines must be conducted or arranged so that the sound resulting from the demonstration will not annoy or disturb adjacent exhibitors and their patrons, and not cause the aisles to be blocked. Operators of sound making exhibits must secure approval of operating methods before the use of glaring, chasing or irregular lighting.

May I distribute my fliers and business information?
Please make information about your business available to patrons from your booth. Distribution of fliers in the aisles, lobby, or college property is not permitted in order to keep the areas clear and be fair to all exhibitors.

May I give away a door prize?
Door prizes are encouraged as a method for collecting valuable information on potential clients. Door prizes are the exhibitor's responsibility. Please bring your own container to collect the entry forms as well as forms for the attendee to fill out that collects the information you desire. Note that participants need not be present to win. Door prizes will help draw attention to your booth. Let attendees know when you will be selecting the winners. We will provide information on enhancing your experience with door prizes during our exhibitor emails.

What if I have special set-up requirements?
Please note any special requirements on your registration form. We appreciate you calling us in advance with any other setup concerns you may have.

May I have food at my table?
You may give away samples of your products, including food products. Tea samples, candy samples, supplements, herbal samples are all fine. An example of what is not permitted is preparing a cheese tray to entice visitors if your business is bodywork. If you plan to sell your food products they must be factory sealed. If they are not factory sealed, then you need a license to prepare & sell food (such as a catering license). You are required to bring a copy of your license and register with us as a food vendor.

How will people learn about the Healthy Living Expo?
The expo will be promoted through Natural Awakenings magazine, which currently has over 50,000 readers each month and is distributed throughout Brevard and Indian River Counties. We are also advertised in Natural Awakenings throughout the state of Florida. FLORIDA TODAY exposure, as well as the FLORIDA TODAY weeklies, is planned to reach the greater Melbourne area. Our website can be found worldwide additionally, we have a 1000 posters throughout the county, press releases, radio interviews, local community paper ads, as well as, corner street signs in the Melbourne area.

What if I know someone who wants to attend the expo?
As an exhibitor you will want to let your clients know they can visit you at the expo. Research shows that the number of contacts you have with your clients can impact the relationship. Learn more about pre-expo marketing during our exhibitor pre-show informational emails and help make the most of your expo experience.

What if I still have a question?
Please call us with any questions you may have 321-777-6433.