Exhibitor Q & A

What is the Healthy Living Expo?
When is the Healthy Living Expo?
What is the admission cost?
Where is the Healthy Living Expo?
Where can I park?
Where can I unload?
Where do I check in?
Will food be available at the Healthy Living Expo?
Can I sell products at the Healthy Living Expo?
How many people may I bring?
When can I set up my exhibit booth?
Is Electricity Available?
May I use special lighting or sound?
May I distribute my fliers and business information?
May I give away a door prize?
What if I have special set-up requirements?
May I have food at my table?
How will people learn about the Healthy Living Expo?
What if I know someone who wants to attend the expo?
What if I still have a question?

Exhibitor Questions & Answers

What is the Healthy Living Expo?
The expo is designed to increase the community’s awareness and knowledge of integrative healthcare through an offering of presentations, hands-on workshops, and an exhibit hall. It also highlights fitness, products, services and environmental choices for a healthy planet.

When is the Healthy Living Expo?
The expo will take place on Saturday, February 25. The exhibit hall opens at 10am. Workshops will be ongoing throughout the day from 10am-4pm and the exhibit hall and expo will close promptly at 4pm. Each Exhibitor must keep at least one attendant in their booth during all show hours. Move out may begin at 4pm at the end of the show. Please respect the integrity of the show and afternoon attendees by waiting until 4pm to begin packing.

What is the admission cost?
Admission is FREE for attendees.

Where is the Healthy Living Expo?
The expo will take place at the Crowne Plaza Hotel, 2605 North Highway A1A Indialantic, 32903.

From the North: From I-95 take Exit 183 (518 Eau Gallie Blvd.). Travel east approx. 8 miles, over causeway bridge to SR A1A. Go right (south) on A1A to Hotel on left about 0.5 Mile.

From the South: From I-95 take Exit 180 (HWY 192) east approx. 8 miles (over causeway bridge) to SR A1A. Go left (north) on A1A to Hotel on right about 2.5 miles.

From the West / Orlando Airport: Take SR 528 (the Beeline) east to I-95 South. Take Exit 183 (518 Eau Gallie Blvd.). Travel east approx. 8 miles, over causeway bridge to SR A1A. Go right (south) on A1A to Hotel on left about 0.5 Mile.

From Melbourne Airport: Go left out of Airport on NASA Blvd to US 1. Go left (north) on US 1 to SR 518 Eau Gallie Blvd. and go right (east) over causeway to A1A. Go right (south) on A1A to Hotel on left about 0.5 Mile.

Where can I park?
Free parking is available in the Crowne Plaza lots. After you unload, your vehicle will be valet parked by the valet staff. This will leave the main lot available for your customers, the attendees. The hotel has ample parking if we all work together ensuring our attendees have a pleasurable experience.
 

Where do I unload?
You may pull to the side door of the hotel where the hotel staff and volunteers will help you unload. Your car may then be valet parked across the street. Please park your vehicle in the lot across the street to allow for ample space for the attendees to park. As there will be many exhibitors needing to unload at the same time, your help, patience and cooperation is appreciated. Arriving as early as possible allows us all ample time to get set up and work out any last minute details.

Where do I check-in?
Once you have unloaded please stop at the exhibitor check-in/information table in the lobby to let us know you have arrived. If you find you need additional supplies or have questions we will happy to help you - please direct all requests to this location. You will find your exhibitor information in your space when you arrive. Please order electricity, extra tables & chairs in advance.

Will food be available at the Healthy Living Expo?
The hotel has a resturant that will be open to serve the expo. We expect the hotel to offer boxed lunch options for exhibitors. We will keep you posted with details as they evolve.

Can I sell products at the Healthy Living Expo?
YES! We are looking forward to a wide variety of quality products. While you may sell products at the expo, you will not be permitted to engage in recruiting for business opportunities.

How many people may I bring?
You may have up to 4 people per booth, 2 people per table, or 1 per bodyworker space.  The names of all exhibitors need to be registered in advance. In order to admit them as exhibitors in your space all names must be provided by February 10th.

When can I set up my exhibit booth?
You may begin setting-up your booth at 7am on Saturday morning. Please arrive on time and sign in no later than 8:15am because the expo and exhibit hall will open promptly at 10am. Your table must be set up and ready by 9:30am.
All exhibit spaces
The booths are 8x7 pipe and drape.
Caribbean Ballroom & Beachside booths will have 2 chairs and a 6ft skirted table.
Island Ballroom Tables include a 6ft skirted table & 2 chairs.
Beachside Bodywork Oasis includes space for you to set up massage table or massage chair and includes a central display table for business cards, brochures, or fliers. This central table will be shared by all bodyworkers under the tent.
In the event the Exhibitor is a late (after 8:15am for Saturday setup exhibitors or no show the Expo may sell the exhibit space to Wait-List Exhibitors. The Exhibitors fees are non-refundable.

Is Electricity Available?
Electricity is available for a fee of $35 and must be ordered in advance. Please advise us on what type of equipment will be using the electricity so we may ensure you have the proper amount. Failure to notify us of the type of equipment can cause power issues for all exhibitors connected. It is important for you to provide us this information.

May I use special lighting or sound?
Exhibits which include the operation of musical instruments, radios, sound projection equipment, public address systems, or any noise making machines must be conducted or arranged so that the sound resulting from the demonstration will not annoy or disturb adjacent exhibitors and their patrons, and not cause the aisles to be blocked. Operators of sound making exhibits must secure approval of operating methods before the use of glaring, chasing or irregular lighting.

May I distribute my fliers and business information?
Please make information about your business available to patrons from your booth. Distribution of fliers in the aisles, lobby, or hotel property is not permitted in order to keep the areas clear and be fair to all exhibitors.

May I give away a door prize?
Door prizes are encouraged as a method for collecting valuable information on potential clients. Door prizes are the exhibitor's responsibility. Please bring your own container to collect the entry forms as well as forms for the attendee to fill out that collects the information you desire. Note that participants need not be present to win. Door prizes will help draw attention to your booth. Let attendees know when you will be selecting the winners. We will provide information on enhancing your experience with door prizes during our exhibitor emails.

What if I have special set-up requirements?
Please note any special requirements on your registration form. We appreciate you calling us in advance with any other setup concerns you may have.

May I have food at my table?
You may give away samples of your products, including food products. If you are a business that has a license to prepare & sell food (such as catering) then you need to bring a copy of your license and register with us as a food vendor. Tea samples, candy samples, supplements, herbal samples are all fine. An example of what is not permitted is preparing a cheese tray to entice visitors if your business is bodywork.

How will people learn about the Healthy Living Expo?
The expo will be promoted through Natural Awakenings magazine, which currently has over 50,000 readers each month and is distributed throughout Brevard and Indian River Counties. We are also advertised in Natural Awakenings throughout the state of Florida. FLORIDA TODAY exposure, as well as the FLORIDA TODAY weeklies, is planned to reach the greater Melbourne area. Our website can be found worldwide additionally, we have a 1000 posters throughout the county, press releases, radio interviews, local community paper ads, as well as, corner street signs in the Melbourne area.

What if I know someone who wants to attend the expo?
As an exhibitor you will want to let your clients know they can visit you at the expo. Research shows that the number of contacts you have with your clients can impact the relationship. Learn more about pre-expo marketing during our exhibitor pre-show informational emails and help make the most of your expo experience.

What if I still have a question?
Please call us with any questions you may have 321-777-6433.